For more information call 1-800-396-7929. The process of linking can be complex; analysts should take care to reduce errors during this process. Note: records with status= R can have missing values for the variables vistapatkey and vistaauthkey, depending on whether or not these were linked before rejecting as a re-route to HAC. VINCI Data Description: Dimension [online; VA intranet only]. You can find more information about eligibility on the VHA Office of Community Care website. VA Information Resource Center. In SQL, the outpatient data are housed in the FeeServiceProvided table. These clams contain charges and are known as claimed amounts (PAMTCL in SAS, ClaimedAmount in SQL). 6. As noted in Chapter 2, the important variables capturing cost of care are AMOUNT and DISAMT. Download the tables here. Fee Basis data are housed in both SAS and SQL format. Seven refer explicitly to Veterans alone, while the remaining two are for diagnostic services or eligibility exams, neither of which constitutes treatment. American Society of Health-System Pharmacy (ASHP). This most likely reflects a low frequency of surgery rather than missing data. Care provided in foreign countries other than the Philippines. Second, there are some cases where the disbursed amount is $0, while the payment amount is greater than $0; these are cases in which the payment was cancelled and the true cost of care is thus $0. Veterans are not responsible for the remaining balance shown as patient responsibility on the explanation of benefits from their insurance carrier. Matching outpatient prosthetics order records in the VA National Prosthetics Patient Database (NPPD) to health care utilization databases. MDCAREID is the Medicare OSCAR number, which is a hospital identifier. The SAS data are stored at AITC. This component is a service that communicates directly with the High Availability Controller (HAC) SQL database for syncing critical fee data back into the local FBCS MS SQL database. Under this regulation, ambulances will be reimbursed at the lesser of (a) the amount the Veteran is personally liable or (b) 70 percent of the applicable Medicare Ambulance Fee Schedule. Veterans who meet certain criteria may be eligible for mileage reimbursement for travel to and from VA or Non-VA care. Please note that this method providers an indication of the care provided to a Veteran on a single day, rather than in a single encounter, because multiple providers may use the same billing vendor. Unauthorized user attempts FBCS is designed to be used in the Fee Basis Departments of the Veteran Affairs Medical Centers (VAMCs). Accessed October 16, 2015. However, in all data files, the vast majority of observations are missing values for this variable. Government contractor DSS Inc a new plan to fix VA's failing non-VA fee basis claims processing and management system with certain software updates - self-funded - to improve the system. From 1998 to 2014, approximately 50% of claims were paid within 30 days of VA receiving the invoice, and 95% of claims are paid in 200 days or less. Those options are: Utilize HealthShare Referral Manager (HSRM) for referrals, authorizations and documentation exchange. A summary of the payment guidelines can be found in Appendix I. Each patient should have only one ICN in the entire VA, regardless of the number of facilities at which he is seen. (Anything) - 7.(Anything). Community providers have three options that allow for that linkage: Submit the claim electronically via 837 transaction and the supporting documentation via 275 transaction. have hearing loss. A missing value of the primary diagnosis code should therefore be treated as truly missing. VA will not pay merely a deductible, copayment, or COB (coordination of benefits) amount. Much Fee Basis care is pre-authorized prior to the Veteran obtaining care and is thus considered Authorized Care. Please visit Provider Education and Training for upcoming events. 1. Patient type can take one of seven values: surgical; medical; home nursing; psych contract; psychiatric, neuro contract; or neurological. Basic demographic variables can be found in the [Patient]. Community provider mails the paper claims and documentation to the new mailing address of VA's central claims intake location. As a Class 2 or Class 3 product, it MUST NOT be assumed to having been released into production through all OI&T product release and sustainment process controls for project management; requirements, development and testing management; and configuration, change, and release management necessary to satisfy OI&T process and product compliance. The specific locations of the SAS payment variables and the SQL payment variables can be found in Chapters 4 and 5, respectively. Box 14830Albany, NY 12212. Clinical variables in SAS format include ICD-9 diagnosis codes, ICD-9 surgical codes, CPT codes and CPT modifier codes, DRG codes and Present on Admission codes. SAS data have limited patient demographic data. 1-800-273-8255 (Press 1), U.S. Department of Veterans Affairs | 810 Vermont Avenue, NW Washington DC 20420. Many URLs are not live because they are VA intranet only. SAS and SQL contain different variables to identify the provider and/or vendor associated with the care. VA Palo Alto, Health Economics Resource Center; October 2013. Cunningham, K. VA implements the first of several Veterans Choice Program eligibility expansions. Questions about non-VA care claims may be directed to the Fee Basis Unit between the hours of 8:00 a.m. Email Address Required. Some missingness may indicate not applicable.. In most cases, if you don't sign up for Part B when you are first eligible, you'll have to pay a late enrollment penalty. [LocalDrug] table through LocalDrugSID to see whether there was the generic equivalent found in the VA drug file that was dispensed to the patient. SAS data are also available in CDW, but are currently limited to those VA employees with operational access. 2. 1725 or 38 U.S.C. 5. The discussion below pertains to both SAS and SQL data. If researchers wish to identify ED visits, they may want to use CPT codes or Place of Service codes, rather than FPOV. Researchers wishing to work with SAS Fee Basis data can access them at the Austin Information Technology Center (AITC). These include Fee purpose of visit (FPOV), place of service (PLSER), type of treatment (TRETYPE), HCFA payment type (HCFATYPE), and record type (TYPE). To enter and activate the submenu links, hit the down arrow. Accesed October 16, 2015. The National Provider Identifier (NPI) is a unique 10 digit identifier mandated to be used in health claims under the Health Insurance Portability and Accountability Act (HIPAA). To find all care provided in a particular fiscal year requires searching by treatment date over several years of Non-VA Medical Care claims. In the SAS data, the provider component of the inpatient stay is captured in the ancillary file. All observations for this particular patient ID, STA3N and VEN13N where the admission date comes on or after the admission date of the first record AND the discharge date comes on or before the temporary end date are considered to be part of the same inpatient stay. Private health insurance coverage through a Veteran or Veteran's spouse is insurance provided by an employer, Veteran or other non-federal source, including Medicare . One may therefore assume that all patients receiving treatment through the Non-VA Medical Care program are Veterans. [FeePrescription] table contains rich information on the type of drug prescribed and dispensed, including the drug name, manufacturer, strength, quantity, date filled and charge and disbursed (payment) amount. 2010;47(8):725-37. Researchers with VA intranet access can access these images by copying and pasting the URLs into their browser. In SAS, the inpatient (INPT) file includes PAMT, the Medicare prospective payment that would apply to the stay. This technology can use a VA-preferred database. The Non-VA Payment Methodology Matrix, prepared by the National Non-VA Medical Care Program Office (now the VHA Office of Community Care), presents guidelines for preauthorized care and emergency care for service and non-service connected conditions for both inpatient and outpatient care.17 VA will reimburse the same non-VA provider a different rate depending on whether the Veteran received: a) pre-authorized care; b) emergency care for a service-connected condition; or c) emergency care for non-service connected conditions and non-service connected Veterans. VA Informatics and Computing Resource Center (VINCI). Previously, VA could reimburse Veterans or pay non-VA hospitals directly only if a Veteran has no other health insurance. Hit enter to expand a main menu option (Health, Benefits, etc). With few exceptions these variables will be of little interest to researchers. The same cannot be said for DX2-DX25, however, as additional diagnosis codes are optional. The Veteran's full 9-digit social security number (SSN) may be used if the ICN is not available. This schema contains sensitive information such as SSNs, bank accounts, and the actual name of personnel. Review the Where to Send Claims section below to learn where to send claims. SAS and SQL also have several geographic fields related to the vendor providing the non-VA care, such as the vendors city, county, state and zip code. There are substantial differences in quantity of inpatient diagnosis and procedure data available in SAS versus SQL. Important: The mailing address below only pertains to disability compensation claims. SAS and SQL data are organized differently and contain different variables. Data in any of the any S tables require Staff Real SSN access. Emergency claims covered under the Veterans Millennium Care and Benefits Act, Public Law 106-117); see 29 CFR 17.120 and 38 CFR 17.1004. A valid receipt showing the amount paid for the prescription. There are limited data available regarding the specific non-VA provider associated with a visit; much information available pertains to the vendor who is billing for the care provided. VIReC Research User Guide: VHA Medical SAS Outpatient Datasets FY2006. We crosswalked the ScrSSN to allow for comparison with SAS data. Electronic Data Interchange (EDI): Payer ID for medical claims is TWVACCN. Emergency care can also be authorized by VA in certain circumstances when the VA is notified within 72 hours. For example, the meaning of DRG001 is not the same in FY05 vs FY15. SQL Fee data are available through the VA Corporate Data Warehouse (CDW)/VA Informatics and Computing Infrastructure (VINCI). https://vaww.cdw.va.gov/metadata/Reports/ERDiagramsOfViews/Purchased%20Care%20Authorized_5638.jpg, https://vaww.cdw.va.gov/metadata/Reports/ERDiagramsOfViews/Purchased%20Care%20Unauthorized_242.jpg, https://vaww.cdw.va.gov/metadata/Reports/ERDiagramsOfViews/Purchased%20Care%20Service_5480.jpg. The Customer Engagement Portal is a reporting tool for VA Medical providers to verify the status of claims as well as run payment reconciliation reports. All Fee Basis care will be found in the Fee files. Review the Supporting Documentation section below to learn how to properly submit supporting documentation with your claim. Class 2 or Class 3 products must restrict their interfaces to Class 1 National Software to use of publicly-supported APIs ONLY. Sign up to receive the VA Provider Advisor newsletter. The Florida Department of Veterans' Affairs has Claims Examiners co-located with the VA Regional Office in Bay Pines, each VA Medical Center and many VA Outpatient Clinics. As of July 2015, the current mileage reimbursement rate is 41.5 cents per mile. This product is Class 2 or Class 3 VA-designed and built Local Software OR is a commercially-licensed software product purchased or leased that will run in a VA VISTA environment or integrate with Class 1 National VISTA Software. For EDI 837, Referral Number is Loop = 2300, Segment = REF*9F, Position = REF02 or Prior Authorization. The generosity of the coverage is immaterial; if it covers any part of the providers bill, then VA may not pay anything. The vendor and the provider may or may not be the same entities. VA Informatics and Computing Resource Center (VINCI). Accessed October 16, 2015. The FMS disbursed amount is the payment amount plus any interest payment. This amounts to approximately 1.7 million claims processed per month and approximately $5-8 billion per year. In SAS, the Patient ID will be the SCRSSN and the admit date is the treatment from date. Learn how to prevent paper claim rejections. (In SAS the admission date is denoted by the TREATDTF variable and the discharge date by the TREATDTO variable, in SQL the admission date is denoted by the AdmissionDate field and the discharge date is denoted by the DischargeDate field). VA systems are intended to be used by authorized VA network users for viewing and For more information, including information on deductibles and special transports, visit: https://www.va.gov/health-care/get-reimbursed-for-travel-pay/. Data from FY1998 and FY1999 have a greater degree of discordance. At the time of writing (October 2015), only operations staff will have permission to access the SAS data at VINCI. The VHA Office of Community Care is the contact for all VA community care programs. Assistance with claims is free and covers all state and federal veterans' programs. Box 30780 Tampa, FL 33630-3780, P2E Documentation Cover Sheet, VA Form 10-10143f. There are two types of keys: primary keys and foreign keys. Chapter 1 presents an overview of Fee Basis data in general; Chapter 2 presents an overview of the variables in the Fee Basis data; and Chapter 3 describes how SAS versus SQL forms of Fee Basis data differ. Researchers will notice a high degree of concordance between SAS and SQL data in most years of analysis. Veterans Access, Choice, and Accountability Act of 2014 (VACAA): The Choice Program and the Choice Card [presentation]. The VEN13N is the vendor ID with a suffix; VEN13N is more detailed than VENDID and is thus recommended for use. SQL tables can be joined through linking keys. NNPO. The Fee Basis program or Non-VA Care is health care provided outside VA. NVCC Office coordinates services and payments for Veterans receiving non-VA care for emergent and non-emergent medical care. The veteran must wait over 30 days past their preferred appointment date or the date deemed medically necessary by their provider, b.